Building Maintenance Checklist Template - Free Editable PDF

Building maintenance checklist template

About the Building maintenance checklist template

A building maintenance checklist template is crucial for ensuring efficient operation and maintaining a safe environment. Regular maintenance not only prevents costly repairs but also impacts the well-being of everyone in the building. Our template guides you through systematic inspections, helping you identify potential issues and schedule necessary upkeep.

By using this checklist, you can uphold facility efficiency, strengthen your safety measures, and ensure compliance with regulations. This checklist empowers effective building management, enabling proactive upkeep. Regularly assessing components like HVAC systems, plumbing, and assessing electrical systems ensures your building remains in top condition.

Transform your maintenance routine and enhance building safety

The primary purpose of our building maintenance checklist template is to provide a structured framework for maintaining and inspecting building components. This checklist covers all critical aspects, helping you manage maintenance tasks and ensure safety.

By using this checklist, you can streamline processes, anticipate potential issues, and enhance building efficiency. It supports a proactive approach with thorough documentation and regular upkeep. Ultimately, this checklist fosters continuous improvement, leading to a safer and more reliable building.

Key elements of the building maintenance checklist template

Our checklist covers essential areas to ensure comprehensive maintenance. It includes:

Inspect HVAC systems for optimal performance: Regularly assessing HVAC systems for efficiency. Clean or replace filters to maintain air quality and ensure all components function properly to prevent system failures.
Evaluate plumbing systems for integrity: Inspect plumbing for leaks or blockages. Check pipes, faucets, and drains to ensure they are operational, preventing water damage and maintaining system reliability.
Check electrical systems for safety: Verify that all wiring and connections are secure. Regularly test safety devices to prevent hazards and ensure a reliable power supply.
Examine safety equipment readiness: Ensure fire extinguishers, alarms, and emergency exits are accessible and in working order. Regular checks maintain compliance and protect occupants.
Assess structural integrity for longevity: Inspect roofs, walls, and foundations for signs of wear or damage. Regular maintenance prevents costly repairs and ensures long-term stability and safety.

Each section guides you through essential maintenance tasks, ensuring nothing is overlooked. This comprehensive approach drives successful building upkeep, promoting efficiency and safety within your premises.

Take action with Lumiform’s building maintenance checklist template

Ready to elevate your building maintenance routine? Download Lumiform’s free building maintenance checklist template today and implement a powerful strategy for managing upkeep. Our user-friendly template will help you ensure efficiency, prevent issues, and maintain high standards.

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Related categories

Preview of the template

Audit

Roofing

Inspect roofing at least twice a year and after any severe storm.

Has a roofing file for each building been created?

Has warranty information been reviewed?

Roof drains clear of debris?

Examined the sheet metal, copings, and previously repaired sections? (walk the perimeter to examine)

Any wrinkles or tearing on roof-to-wall connections and flashings (at curbs and penetrations, etc.) ?

Any corrosion on metal roofs? May be caused by condensate from copper coils in rooftop HVAC units.

All traffic off of the roof to avoid membrane damage?

Green roof: Are plants healthy? Weed and trim as needed.

Green roof: Is there proper irrigation for the survival of vegetation and protection of roof membrane against leaks and ponding?

Is there a plan for a moisture survey every 5 years to detect wet insulation or leaks?

Rooftop solar array: Are panels dislodged by a buildup of ice or snow?

Rooftop solar array: Are the racks and areas around penetrations in good condition?

Rooftop solar array: Are ballasted systems mounted on a pad to protect the roof membrane from possible damage?

HVAC

Inspect at least twice a year, with seasonal start-up and run inspections.

Do screws, latches, gaskets, or missing screws need replacements?

Recharged P-traps or U-bend water traps for condensate drain pans?

Has a qualified mechanical contractor provide seasonal PM of chillers and boilers services?

For cooling towers, screens and access panels disassembled for inspection?

Inspected the cooling tower fill, support structure, sump, and spray nozzles.

Fill valve, gear box, drive coupling, fan blades, and motor bearings;

Clean starter and cabinet

Inspect wiring; check motor starter contacts for wear and proper operation; megger test the motor and log readings

Check the condition of the sump heater and contactor, and note observations

Has bearing lubrication for pump been completed at least annually? Inspect couplings and check for leaks. Investigate unusual noises

Has cleaning or replacing air filters of air handling unit been completed at least once a month (some may only need to be changed every 3-6 months)?

Has coil cleaner been applied and wiped off the condenser coil? If you need to remove panels to access the coil, use a licensed contractor.

Have the settings been periodically inspect for energy efficiency, particularly the compressor, refrigerant charge and thermal expansion valve (if applicable)?

Does the superheat temperature fall between 10-20 degrees F (in a direct pressure system)? Look up the evaporating temperature per the manufacturer that corresponds with the measured suction line pressure, then measure the actual suction line temperature – the difference between these two numbers is the superheat temperature

Have an economizer? Dampers can malfunction if they become corroded or jammed with debris. Keep tabs on all moving parts, including the actuator and linkages, as well as seals. Properly calibrate sensors at least once a year.

Plumbing and Restrooms

Inspect at least annually; investigate any leaks or unusual noises

Domestic water booster and circulation pump systems require bearing lubrication at least annually; Have the couplings been inspected for any leaks?

Domestic water heaters and boilers should be fire-tested periodically; Haves flue-gas analysis been conducted to adjust the flue draft and combustion air input to optimize efficiency?

Remote drinking water chillers need condenser fan motor bearings lubricated annually.

Check all contacts for wear and pitting, and run system control tests.

Pump down the system and remove the refrigerant according to manufacturer instructions.

Drain and replace oil in the compressor oil reservoir, including filters, strainers, and traps.

Sump and sewage ejection pumps are replaced on an as-needed basis but should be checked for function. Are exposed pumps lubricated annually?

Fixtures, particularly those in public restrooms, often withstand heavy use and abuse. Follow the manufacturer’s recommendations on how often to replace internal workings such as flappers, cartridges and diaphragms. Are there any leaks?

Lighting

Inspect at regular intervals, with group relamping when lamps begin to fail

Are luminaires that have transformers, control gear, or accessories, such as spread lenses, glare baffles, or color filters routinely checked?

Check exterior lights to make sure cables aren't torn; all screws and hardware should be in place and working, and gaskets can be replaced to provide a better watertight seal.

Replace any burned-out lamps and consider group relamping. To create your relamping schedule, calculate lamp life and how often lamps are used.

Does each lamp have the same color temperature?

Re-aim adjustable lighting as necessary

Dust lamps and clean lens surfaces to enhance lighting performance.

Because lighting elements can contain mercury or lead, it’s imperative to safely store used bulbs until they can be removed by a certified vendor. Is there documentation to verify waste went to a recycling facility and not the dump?

Long-Term Items

Electrical systems should be inspected by a licensed electrician every 3 to 5 years; PM typically includes checking switchgear, panel boards, and connections in addition to cleaning and re-torquing electrical connections. Overcurrent devices should be cleaned and lubricated as required; fusible switch units should be checked to make sure all fuses within the unit are from the same manufacturer and of the same class and rating. Note that arcing failures occur where connections have been loosened as a result of thermal cycling.

Surfaces in parking garages should be cleaned at least twice a year, with coating replacement every 10 years. Power washing is a cheap, easy way to protect the structure and delay rehabilitation projects. Pavements should be crack-filled and seal-coated on a regular basis. Mill and overlay pavements should be done every 20 years.

Completion

Name and signature:

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Frequently asked questions

What are common issues with building maintenance?

Building maintenance often faces issues like aging infrastructure, budget constraints, and energy inefficiency. Over time, structural problems can emerge, and outdated systems may fail. Regular inspections and preventive maintenance are crucial to identify issues early. Implementing energy-efficient solutions and prioritizing repairs can help manage costs and extend the building’s lifespan while maintaining safety.

How can teams ensure effective building maintenance?

Effective building maintenance involves creating a structured plan that includes regular inspections, timely repairs, and upgrades. Prioritizing tasks based on urgency and impact ensures resources are used efficiently. Training staff to recognize early signs of wear and implementing modern technologies can enhance maintenance processes, ensuring the building remains safe and functional.

What role does preventive maintenance play in building management?

Preventive maintenance is essential for minimizing unexpected repairs and extending asset lifespan. By routinely inspecting and servicing building systems, teams can detect issues before they escalate. This proactive approach not only reduces downtime but also lowers long-term costs by preventing major repairs and ensuring the building’s safety and operational efficiency.

How can poor building maintenance impact operations?

Poor building maintenance can lead to safety hazards, increased costs, and operational inefficiencies. Without regular upkeep, buildings may experience frequent breakdowns and costly repairs. Implementing comprehensive maintenance plans and investing in modern systems can mitigate these risks, ensuring smooth operations and preserving the building’s value and functionality.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.